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Submit Draws to General Contractors
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PM:
Contract Amount
Contract Amount
Change Orders
Total Paid
Remaining
retainage held · left to bill
Period: to · PM return: · Accounting due:
Payment Due
NOBILL
Previous billing system
Everything through · Retainage held · Certified
Billed to Date
Previous (plus stored carried in) should equal the last pay app's to-date, and Line 7 its Line 6. Open a draw for the lines.
· Each item clears on the next copy once it's fixed by hand in Spectrum or Moss Draw.
Billed this month (before retainage)
Contracted work
Change orders
Retainage held
Billed − payment due
Payment due (Line 8)
What was invoiced
| Project | Contracted | Change Orders | Billed | Retainage | Payment Due |
|---|---|---|---|---|---|
|
NOBILL
Not submitted
⚠
|
|||||
| Total |
This draw doesn't start where the last pay app ended
Check Previous on the lines below and Line 7. Until it ties, this draw re-bills or drops work, and the dashboard flags it.
| Line | Description | Previous here | Stored carried in | Difference | ||
|---|---|---|---|---|---|---|
Select a Project Manager to review this billing period. The new draw is saved first, then sent.
No PM users found. Add PM users in the Admin panel.
This date is in the past.
Deadline for the PM to return their review. Rolls forward a month from the project's last PM send (from a draw or Bulk Send); weekend dates shift to the Friday before.
This date is in the past.
Deadline for accounting to bill the GC. Rolls forward a month from the project's last PM send; weekend dates shift to the Friday before. Aim for at least 4 working days after the PM return date.
Sends each selected project's current draw to its PM. A draft you've already created goes as is; otherwise a new draw is created from the previous one.
Dates roll forward one month from the project's last PM send, whether it went out from a draw or in bulk. With no earlier send, the return date is 5 days before the draw's period end. Edit per project as needed.
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| Project | Sub Contractor | Draw | Period To | Assigned PM | Return Date | Accounting Due | Status | |
|---|---|---|---|---|---|---|---|---|
| not sent yet New draw First draw | in the past | Previous draw is still with a PM or the director |
of selected
will be marked complete and hidden from the active list. A reason is required.
Stays on the record for audit. Visible when hovering the "Completed" badge.
The PM will be notified and can revise. Your reason will appear in the activity feed attributed to Accounting.
Exceeds 1000 word limit
The GC won't take this pay app this month. The PM is emailed and your reason appears in the activity feed. You can undo it.
This bypasses Void + Archive. The draw and every child row (line items, change orders, PM assignments + edits, audit log, snapshots) are physically removed. There is no undo.
Use only for:
For everyday cancels, use Void → Archive instead.
| Project | Latest draw | Executed | Approved | Total |
|---|---|---|---|---|
Hidden from active views. Restore brings them back; Archive moves them to cold storage.
| Project | # | Voided | By | Reason | Actions |
|---|---|---|---|---|---|
Cold storage. Restore re-hydrates a draft with its original id. Line items are restored; workflow history stays in the archive JSONB.
| Project | # | Archived | By | Reason | Orig ID | Actions |
|---|---|---|---|---|---|---|
Stored on this line:
This period · Stored left
Already billed when it was stored, so this doesn't bill it again.
Record that this pay app was submitted in the GC's portal. It's marked Submitted (the invoice is out).
Open the portal →Upload the last pay app billed on the previous system. Moss Draw reads it, sets up the project from it, and shows the billing history for review before anything is saved. The first draw here then continues from it.
Click to select or drag and drop
Pay app PDF or Excel (.xlsx), up to 25 MB
This usually takes 30–70 seconds. Keep this window open.
Pay app
Billed to date
Lines
Tie-out
Filled in from the pay app's header — check and complete it.
Build the project's Schedule of Values — import an Excel file (G703 continuation sheet format, change orders included), add rows by hand, or both. Draw 1 will start from these line items. Editable until the first draw is created — after that, adjustments happen on the draw itself.
Excel files (.xlsx) up to 10MB
Choose a different file to re-parse.
Schedule of Values — edit inline, drag rows between sections, or import a workbook
Combined total (SOV + COs):
Sets the project's PM — pre-selected when sending draws for review.
Upload the last pay app billed on the previous system: the PDF, or the Excel continuation sheet (with or without the cover sheet), showing "Completed and stored to date". It carries everything billed and retained so far. You'll review the numbers and the comparison with the initial SOV before anything is saved; the first draw here then continues from it with the next application number.
This usually takes 30–70 seconds. Keep this window open.
| On the document | In Moss Draw | ||
|---|---|---|---|
Every line, column and G702 total is recomputed from the others, so a misread number shows up here.
| Status | Item # | Description | Pay app value | SOV value | Difference | Billed to date | Retention | CO | SOV change |
|---|---|---|---|---|---|---|---|---|---|
| Not on the first draw |
Re-checking…
These lines were retained differently on the old system. They carry the held amount exactly, and new work on them is retained at the same effective rate (change the line's Ret % on the draw if the GC says otherwise):
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